H-2A Hours
Draft for owner review

Terms of Use

This is a product-development placeholder, not final legal language. Qualified counsel must approve the final terms before pilot customers rely on the service.

What the service does

H-2A Hours provides timekeeping, record-management, payroll-support, wage-statement, and reporting tools. It is not a government agency, law firm, immigration service, tax adviser, or payroll provider.

Employer responsibility

Employers remain responsible for complying with federal, state, and local requirements, the terms of each job order, and the accuracy and review of information entered into the system.

Optional payroll tax estimates

Payroll tax estimates are disabled by default. An authorized employer must deliberately activate them and accept the current tax-estimate terms. Turning the feature on does not make H-2A Hours the employer’s tax adviser, accountant, payroll provider, reporting agent, or filer.

Optional tax-estimate terms

Read these terms before turning on the calculator. Version 2026-08-16.2.

  1. Estimates only. H-2A Hours provides an optional calculation aid, not legal, tax, accounting, payroll, or immigration advice. Results are estimates and are not a guarantee of the tax actually due or required to be withheld.
  2. Limited coverage. The current automated rules cover qualifying H-2A agricultural wages, the federal H-2A FICA exception, federal backup-withholding checks, employer-entered voluntary federal withholding, and the published 2026 Missouri withholding formula. They do not determine worker tax residency, treaty eligibility, overtime, FUTA, workers' compensation, local taxes, or rules for non-H-2A workers.
  3. What changes the estimate. The suggested effective percentage is an estimate, not a fixed tax rate. It depends on the worker's state, approved wages, expected annual earnings, and therefore the wage and hours offered for that worker during the year. The app annualizes the current payroll information; unusual or seasonal hours can make the final result different.
  4. Employer responsibility. The employer must verify worker classification, SSN or ITIN status, Forms W-4 and MO W-4, wage rates, hours, deductions, tax elections, tax deposits, returns, W-2 reporting, and every pay stub before payment. The employer remains responsible for correcting errors and meeting all deadlines.
  5. Rules can change. Tax laws, agency guidance, wage rules, and state requirements may change or may apply differently to a particular worker. Reconfirm the applicable rules for every tax year and jurisdiction with a qualified payroll professional, CPA, enrolled agent, or attorney.
  6. No filing or payment. H-2A Hours does not move payroll funds, remit taxes, file Forms 943, 945, W-2, MO-941, or other returns, or communicate with a tax agency. Exports are working papers and must be reviewed before use.

If the employer does not activate the estimator, the service may record tax amounts supplied by the employer, accountant, or payroll provider. Those amounts are stored and displayed as supplied and are not independently verified or calculated by H-2A Hours.

Record integrity

Finalized records are designed to be locked and versioned. Corrections create documented adjustments rather than silently replacing historical values.

Acceptable use

Users must protect credentials, grant only necessary access, avoid unlawful surveillance or discrimination, and not attempt to access another employer’s or worker’s records.

Availability and pilot limits

The initial release is for controlled pilot use and does not support California employers. Paper or existing payroll backup records should continue during the pilot.